Unit record card: one sheet per unit of the facts you hunt for

One place per unit for the permit numbers, policy dates, accounts, models and contacts you otherwise dig out of email. Print a sheet for whoever needs it.

Your entries stay in this browser.

Which unit

Name this unit

Name the unit to keep this in your saved work on this device. Export or import your saved work

Door codes and passwords belong in your Secure QR portal, not here.

Property

Street address

Parcel number

Permit or license

Permit or license number

Permit or license expires

Insurance

Insurer

Policy number

Policy renews

Insurer or agent contact

HOA or association

HOA contact

Shutoffs and safety

Water shutoff location

Gas shutoff location

Electrical panel location

Safety equipment (extinguisher, first-aid kit, alarms) and where it is

Trash and parking

Trash and recycling (day, bins, where they go)

Parking

Utility accounts

Appliances

Filter sizes

Paint colors

Amenity register

Enter each amenity once. Adding or removing one adds a reminder to update every listing in your listing link inventory.

Amenity

Registrations and filings

One row per registration you hold — a city or county rental license, a lodging-tax account, a business license, an HOA registration. You set the dates and how often a filing repeats; they appear under Coming up on the tools shelf.

Proof you have already produced

Where and when you sent proof that the rental is yours to run — dates only. Keep the documents and their numbers out of this list. When you verify your property on ASTRO, this is the list to work from. Verify your property

Print a sheet

Each sheet prints only what that person needs from this record.

Why one record per unit matters: the field guide on permanent property identity.

Unit record — Whole record

Printed 9/30/2026. Door codes and passwords are never on this sheet.

Nothing entered for this sheet yet.

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Owner Library tools are free to use. ASTRO membership starts with your email.

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