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ASTRO Programs · Founding artists

A note to our founding AArtners artists

We're building AArtners to help artists present and sell their work through ASTRO-connected opportunities while keeping artists firmly in control of what happens to that work.

Artist control is not a feature we are adding later. It is one of the principles AArtners is being built around.

A single work may have several possible paths. It may be shown publicly in an artist portfolio. An original may be offered for sale. An artist may separately authorize reproductions. In the future, an artist may choose to approve a specific display arrangement at an ASTRO-connected property.

Those are different decisions. They should not be treated as one automatic permission.

Your artwork remains yours to govern

Selling an original does not automatically give the buyer reproduction rights. Unless you separately agree otherwise in writing, you remain in control of whether copies, prints, or other reproductions may be made.

Showing an image publicly does not automatically authorize printing it, placing it on products, or using it in a property-linked sales arrangement.

If an artist authorizes a limited edition, a signed work, a certificate, or another promise that a buyer relies on, ASTRO should preserve that promise after a sale.

Each consequential use of a work — display, sale, reproduction, edition, property placement, property-linked commerce — needs its own authorization. Earlier participation enables later consideration; it does not silently authorize later use. Accepted obligations are preserved faithfully even when an artist withdraws future participation.

A few terms, in plain language

Original or source work

The artist-created work itself. For a one-of-one physical piece, this may be a painting, drawing, textile work, ceramic object, or sculpture. For photography or digital work, the artist may instead authorize particular printed or editioned outputs from a source image or master file.

Reproduction

An artist-authorized copy made from an approved image or source file, such as a fine-art print, framed print, canvas print, card, or another approved format.

Display only

The work is shown so people can see it. Display alone does not mean the work is for sale, that copies may be made, or that a property may market it beyond the approved arrangement.

Consignment

The artist allows another party to hold or show an original work for sale under agreed terms. Because consignment includes sale authority and responsibility for the work, it needs clearer rules than display alone.

Edition promise

A statement such as limited edition, open edition, signed and numbered, artist's proof, or certificate of authenticity. These statements matter because buyers may rely on them.

You do not need to use legal language or know how a platform should be built. Tell us what you would be comfortable with, what would worry you, and what you would need to approve before anything happened with your work.

Your work and how you sell it

What kinds of work do you sell now?

Tell us what you actually offer today and whether that changes by medium, collection, or individual piece.

  • Originals only
  • Originals plus open-edition prints
  • Limited-edition photography
  • Commissioned work only by request
  • Sculpture originals with no reproductions
  • Some works available for prints and others never reproduced

What distinctions matter most in your own practice?

Permissions and reproduction

Which permissions should always stay separate?

For example, an artist might be comfortable with showing an image on a storefront page, sharing that image in an ASTRO social post, or selling the original work—but not automatically comfortable with producing prints, creating a limited edition, displaying the original at a property, offering the work on consignment, allowing discounts, or using the image in advertisements.

Tell us which permissions should never be assumed from another permission.

What would you need to approve before any reproduction is offered?

Examples might include:

  • The exact work being reproduced
  • Product type and material
  • Available sizes
  • Framing or finish
  • Open edition or limited edition
  • Edition size and proof count
  • Buyer price and artist payout
  • Sample image, mockup, or physical proof
  • Image crop, border treatment, or color adjustment
  • Packaging and credit line
  • Where the reproduction would be sold
  • How long approval would last

What would make you comfortable approving a reproduction? What would make you decline?

When is a work unsuitable for reproduction, even when you control the rights?

Some works depend on texture, materials, scale, reflectivity, hand-applied detail, installation, or color effects that a print cannot faithfully represent.

Some works may also lack a photograph or source file good enough for reproduction.

Tell us what makes a reproduction faithful enough that you would stand behind it—and what kinds of work should never be reproduced through AArtners.

Display, consignment, and property placement

How should display-only differ from consignment?

For example, an artist might say:

"Display only means the work may be shown at an approved place, but not offered for sale, moved elsewhere, discounted, or used in marketing without my permission."

A consignment arrangement might additionally need:

  • Approved sale price
  • Commission or payout terms
  • Insurance and damage responsibility
  • Shipping and return rules
  • Payment timing
  • Authority to speak with buyers
  • Rules for discounts

How would you explain the difference in your own words?

Would you ever approve a specific property-linked display arrangement?

A future AArtners opportunity might allow an artist to approve an original work for display at a specific participating short-term rental property, where guests could learn about the artist and possibly discover authorized works for purchase.

Would that ever interest you?

  • Approval of the named property
  • Approval of the room or display location
  • No moving the work without permission
  • Insurance requirements
  • Condition photos before installation and after removal
  • Rules for photography or guest interaction
  • Shipping responsibility
  • Recall or removal rights
  • A clear plan if the original sells while displayed

Orders, editions, and promises to buyers

Which statements become binding once a buyer relies on them?

Examples include:

  • Original versus reproduction
  • Open edition versus limited edition
  • Exact edition size
  • Artist's proof count
  • Signed, unsigned, or digitally signed
  • Certificate included
  • Materials, dimensions, framing, or finish
  • Hand-embellished versus standard reproduction
  • Whether future size or material variants may be made

What would you want permanently recorded once a sale occurs?

What information should remain editable after a sale, and what should be locked?

For example, you may want to keep updating:

  • Your biography
  • Artist statement
  • New photos
  • Future collections
  • Storefront organization

But you may want sold-order facts permanently preserved, such as:

  • Title sold
  • Medium and dimensions
  • Edition information
  • Signature method
  • Certificate wording
  • Price and fulfillment record
  • Scarcity claims

Where should ASTRO draw that line?

What control should you have before a work sells?

Before a sale occurs, should you be able to:

  • Withdraw an unsold original?
  • Stop offering reproductions?
  • End a display-only arrangement?
  • End a consignment arrangement?
  • Change a future price?
  • Retire a work from public availability?

What should happen if an order is already pending or a buyer already purchased under earlier terms?

Fulfillment and ASTRO support

When someone buys your work, what responsibilities should remain with you?

Examples might include:

  • Final approval of the work offered
  • Signing or numbering editions
  • Preparing certificates
  • Framing decisions
  • Packing an original
  • Providing condition information
  • Approving replacements for damaged works

Where could ASTRO be helpful without taking over your artistic responsibilities?

Examples might include:

  • Helping present the work clearly
  • Routing an order
  • Coordinating with an approved print provider
  • Providing order records
  • Supporting shipping labels or packaging guidance
  • Giving you approval checkpoints
  • Keeping buyer-facing promises consistent

Tell us where assistance would help and where ASTRO should stay out of the way.

What are we overlooking?

We especially want to hear about risks or needs that platforms often miss.

  • Discounts made without artist approval
  • Buyer communication rules
  • Damaged or lost work
  • Installation photography
  • Provenance and sold-work visibility
  • Commissioned artwork and client rights
  • Use of your work in marketing
  • Cultural, personal, or location-specific restrictions
  • Retirement of a work after earlier sales
  • Anything that would make you distrust a platform handling your art

Share your feedback

Write as much or as little as helps. Plain language is welcome. Examples are especially useful.

Your answers may differ by medium, collection, or individual work. That is helpful information, not a complication.

We are building AArtners around a simple principle:

Artists should know what is happening with their work, choose what they permit, and be able to trust that the promises made around their work will be respected.

Email your feedbackBack to AArtners

prudence@theastro.org

A note to our founding AArtners artists — ASTRO Programs